COL. JOHN SLOAN CAMP NO. 1290
SONS OF THE CONFEDERATE VETERANS
GREENSBORO, NORTH CAROLINA
ARTICLE 1 - NAME
Section 1. The name of this organization shall be the Col. John Sloan Camp.
Section 2. The organization shall be officially located at Greensboro in Guilford County, North Carolina with records maintained at the homes of the duly elected Commander and Adjutant-Treasurer of the Chapter, or of their appointees as appropriate.
Section 3. The organization hereby acknowledges obedience and allegiance to the North Carolina Division and the International Organization of the Sons of Confederate Veterans.
ARTICLE II - PURPOSE
The purpose of this organization shall be to associate, in one united body, men of Confederate ancestry and to cultivate, perpetuate and honor the ties of fraternity and friendship entailed thereby; to aid and encourage the study of history and achievement from Jamestown to this present era, constantly endeavoring to insure that the events of the War Between the States and the heroic contributions of the Confederate soldier are authentically and clearly recorded, and that all documents, relics, and mementoes produced and handed down by, those active participants therein are properly treasured and preserved for posterity; to aid and assist in the erection of suitable and enduring monuments and memorial to Southern valor, civil and military, wherever done and wherever found; to instill in our descendants a devotion to and reverence for the principles represented by the Confederate States of America; and to honor and glorify the memory of our fathers who fought for the Cause.
ARTICLE III - NATURE
The Col. John Sloan Camp shall be strictly historical and benevolent, non-political and non-sectarian.
ARTICLE IV - MEMBERSHIP
Section 1. All male descendants, lineal or collateral, of those who served in the Confederate Army or Navy to the end of the War, or who died while confined as a prisoner of war or while in actual service, or who were killed in battle, or who were honorably retired or discharged, shall be eligible for membership in the organization (hereinafter referred to as the Col. John Sloan Camp, or simply the Camp), provided that no member shall be admitted under twelve years of age.
Section 2. No one shall be admitted to membership until satisfactory proof of the foregoing qualifications be submitted in duplicate on official blank application prepared for that purpose, such application bearing recommendation by a member in good standing of the Col. Sloan Camp. The duplicate shall be preserved by the Camp and the original shall, within ten days, be forwarded to International Headquarters.
Section 3. All applications for membership in the Col. John Sloan Camp received by the Adjutant-Treasurer shall be reviewed by the Commander. The Commander may submit the application to a confidential, three-man membership committee, appointed by him, to pass on the acceptability of the candidate for membership. Candidates refused membership may petition the Camp membership for admission, and upon receiving favorable, written approval of three-fourths of the membership, will be granted full membership in the Camp.
Section 4. Annual dues must be submitted with completed applications to the Camp Adjutant-Treasurer.
Section 5. Membership in the Col. John Sloan Camp shall be of five classes, viz:
a. General Membership – An individual with proof of Confederate ancestry, may join as a general voting member of the Col. John Sloan Camp, subject to the requirements set forth herein and in the Constitution of the General Organization of the Sons of Confederate Veterans.
b. Honorary Membership – An individual who does not have Confederate ancestry, or who has not yet been able to confirm that ancestry, and who has a interest in the study and preservation of Southern heritage, may join as a non-voting honorary member of the Col. John Sloan Camp, subject to all Camp rules, regulation, dues and fees, unless expressly excluded as a class by vote of the general membership.
c. Dual Membership – An individual who is a member in good standing of another SCV Camp recognized by International Headquarters may join as a non-voting dual member of the Col. John Sloan Camp, subject to all rules, regulations, dues and fees, unless expressly excluded as a class by vote of the general membership.
d. Life Membership – Any member in good standing with National, Division, and Camp may, upon application and payment of dues, receive Life Membership in the Col. John Sloan Camp.
e. Honorary Life Membership – Honorary Life Membership in the Col. John Sloan Camp may be presented to any non-member of the Camp upon recommendation of the Executive Committee to the Camp and a majority vote of Camp members present at a regular Camp Meeting. Honorary Life members may not hold office or vote in the Camp.
Section 6. Any member in good standing in the Camp, removing from the Camp, shall be entitled to a certificate from the Camp Adjutant-Treasurer stating his membership and the duration thereof.
Section 7. Applications for membership in the Camp must be read at a regular meeting of the Camp. Upon reading of the application, membership in the Camp will be extended only after receiving a two-thirds vote of acceptance by the membership present.
ARTICLE V - DUES
Section 1. The annual dues to the Camp shall be set annually by the Executive Committee, such amount subject to approval by the membership at the Annual Meeting.
Section 2. Members in arrears four months in payment of dues shall be classed as delinquent, and six months arrears shall automatically require suspension. Payment of all back dues within one year, together with all additional levies for that year, shall permit reinstatement to active membership. A member delinquent for one year or more shall only be reinstated upon vote of the Camp and payment of all amounts due from him to the Camp.
Section 3. Life Membership dues in the Col. John Sloan Camp shall be fifteen (15) times the annual camp dues plus five (5) dollar certificate fee. Col. John Sloan Camp Life Membership dues will be deposited in the Camp Heritage Defense Fund.
ARTICLE VI - MEETINGS
Section 1. Annual meeting
The Annual Meeting of the Camp shall be in December of each year on a date determined by the Executive Committee. If the Annual Meeting shall not be held at the time fixed, it shall be held within a reasonable time thereafter, and the officers shall hold over until their successors have been elected.
Section 2. Regular Meetings
The regular meeting of the Camp for the transaction of ordinary business shall be held on the day of each month, at such time and place, as may be fixed by the Executive Committee.
Section 3. Special Meetings
A special meeting of the Camp may be held at any time upon the call of the Commander. The Commander shall also call a special meeting upon demand in writing, stating the object of the proposed meeting and signed by not less than 20% of the members entitled to vote. Notice of the time, place and object of any special meeting shall be given all officers and members in good standing in writing by United States mail or electronic mail not less than seven (7) days prior to the date fixed for holding of said meeting. The place of such special meeting shall be fixed by the Executive Committee.
Section 4. Quorum
Twenty-five (25) percent of the Camp entitled to vote shall constitute a quorum at any meeting.
The rules of procedure at any meeting of the Camp shall be those set forth in Roberts Rule of Order, Revised, except wherein they may be altered by the Camp.
ARTICLE VII - OFFICERS
Section 1. The Col. John Sloan Camp shall elect the following officers: Commander, First Lieutenant Commander, Chaplain and Adjutant-Treasurer.
Section 2. The Commander-elect shall appoint the following officers: Second Lieutenant Commander, Judge Advocate, Quartermaster, Surgeon, Color Sergeant, Historian and Program Chairman. Additional officers may be appointed or elected as desired.
Section 3. Camp officers shall be elected and appointed to serve for a period of two years, taking office in the month of January and they shall continue to serve until their successors are elected and qualified.
Section 4. The Executive Committee shall be composed of all Camp officers.
Section 5. Meetings of the Executive Committee shall be held at any time and place as the Commander may determine. Meetings may be called at any time on demand in writing to the Commander, by three (3) members of the Executive Committee.
Section 6. Five (5) members of the Executive Committee shall constitute a quorum.
Section 7. Resignation of any officer may be accepted by majority vote of the remaining members of the Executive Committee.
Section 8. When an office is vacated as a result of death, resignation or removal, the Commander shall appoint a successor, upon recommendation of the Executive Committee, for the unexpired term of the vacancy. Such successor shall continue to serve until their successors are elected and qualified.
ARTICLE VIII - OFFICERS
Section 1. Commander
The Commander shall preside at all meetings of the Camp and of the Executive Committee. He shall be a member of all regular and special committees and shall perform all such other duties as usually pertain to his office.
Section 2. First Lieutenant Commander
The First Lieutenant Commander shall perform the duties of the Commander in the Commander's absence or at the Commander's request. He will also be the Camp press spokesman and notify the press of all upcoming Camp events.
Section 3. Second Lieutenant Commander
The Second Lieutenant Commander shall perform the duties of the Commander in the absence of both the Commander and First Lieutenant Commander. He will be responsible for the enlistment of new members. He will be responsible for the establishment and observance of ceremonial forms, Camp membership certificates and courtesies of the Camp. He shall monitor membership as to meeting attendance. He shall constantly, strive for an active, growing membership.
Section 4. Adjutant-Treasurer
The Adjutant-Treasurer shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the Camp to SCV Headquarters. He shall keep a true record of all meetings of the Camp and have custody of the books and papers of the Camp. All applications for membership, initiation fees and first year dues shall be made to the Adjutant. He shall maintain an adequate supply of SCV brochures and application to accomplish recruitment of new Members. He shall prepare and distribute to the membership in good standing membership cards and a roster of the membership. He will bill all members for Camp dues and keep records of payment.
The Adjutant-Treasurer shall have charge of all funds of the Camp and place same in such bank as by may be approved by the Executive Committee. Such money shall only be withdrawn by check signed by the Adjutant-Treasurer or Camp Commander. He shall keep an accurate account of all his transactions and render a detailed report to the membership at any meeting when requested. He shall present a detailed report, in writing, of income and expenditures at the annual meeting. Bills paid by the Adjutant-Treasurer shall have received approval of the Executive Committee.
Section 5, Judge Advocate
The Judge Advocate shall advise officers and Executive Committee members of all legal matters, including the construction and interpretation of the SCV general constitution and Camp by-laws. He shall serve as parliamentarian at both regular and special meetings. Upon the direction of the Commander, he shall conduct investigations into charges or challenges against Camp members. He shall perform such other duties as are usually incident to his office.
Section 6. Quartermaster
The Quartermaster shall be responsible for the operation of Camp stores, maintaining adequate stocks and other items necessary for efficient operation. He shall account to the Commander as to expenditures. He shall receive from and repay to the Treasurer all monies required for and generated from the operation of the Camp store.
Section 7. Surgeon
The Surgeon shall be familiar with basic techniques of first aid and shall stand ready to administer basic medical assistance when called upon at meeting and functions of the Camp.
Section 8. Chaplain
The Chaplain provides spiritual guidance for the Camp. He shall represent the Camp in times of bereavement; in event of member death he shall be responsible for the procurement of flowers, wreath or such other items incidental to the accomplishment of his duties.
Section 9. Color Sergeant
The Color Sergeant shall maintain and safeguard the Camps colors. He shall insure the proper display of colors at all functions of the Camp and will lead members in salutes to the colors. He shall appoint assistants to aid in the performance of his duties. He shall pass out nametags at all Camp meetings.
Section 10. Historian
The Historian shall keep and maintain a written record of the Camp, its officers and members and its accomplishments during his tenure of office. He shall be responsible for the Camp scrapbook and its collection of photographs, newspaper clippings, Camp newsletters and other such items as are necessary, for the proper recording of Camp history.
Section 11. Editor
The Editor shall prepare and distribute the official Camp newsletter, Southern Constellation. The Editor shall, at the end of the fiscal year, prepare a written report concerning the number of copies produced, number distributed and associated cost. This report is to be submitted to the Commander and the Finance Committee.
Section 12. Program Chairman
The Program Chairman shall be in charge of finding speakers and programs for all Camp meetings. He shall try to find speakers from inside the Camp membership as well as outside. All program topics are to be related to the War Between the States. Speakers will be asked to conform to a forty-five (45) minute time limit.
Section 13. Executive Committee
The Executive Committee shall:
a. Approve or disapprove all invoices up to $500.00 for payment, excluding annual payments for SCV dues and recurring Camp insurance premiums. Other invoices in excess of $500.00 or recurring invoices must be approved by vote of the membership of the Col. John Sloan Camp;
b. Sit in judgment in all disciplinary matters;
c. Authorize and approve all meeting sites and arrangements;
d. Rule on all questions affecting the election, eligibility, and conduct of members;
e. When in the best interest of the Camp, transact business in behalf of the membership.
ARTICLE IX - AWARDS
Section 1. The Executive Committee shall be responsible for the creation and administration of a program of awards presented to the Camp members and non-members deemed worthy of recognition.
Section 2. The Executive Committee shall review and authorize the presentation of certificates and awards, except Commander's Commendations and Resolution of Respect, which are reserved to the Commander.
ARTICLE X - SUSPENSION OR EXPUISION
Section 1. Any member may be suspended or expelled from the Camp for cause, such cause being deemed sufficient by the Executive Committee by two-thirds affirmative vote of the members of the Committee present at any regular or special meeting of the Committee. Cause for disciplinary action shall be:
b. neglect of duty;
d. conduct unbecoming a member of the Sons of Confederate Veterans;
e. an act repugnant to the SCV Constitution or detrimental to the objectives and purposes of the Confederation.
Section 2. No vote on suspension or expulsion may be taken unless at least fifteen (15) days notice, in writing, shall have been given the accused member of the charges preferred and of the time and place of the meeting of the Executive Committee at which such charges will be considered. The notice must be delivered to the member by registered mail. At such meetings the accused member will be accorded a full hearing.
Section 3. The Executive Committee shall provide for true and accurate recording of all proceedings of such hearings.
Section 4. Any Camp Officer may be removed by a two-thirds vote of the members in good standing present at any special meeting of the Camp membership called for that purpose. No vote on removal may be taken unless at least fifteen (15) days notice in writing shall have been given to the officer of the reason for this removal and of the time and place of the special meeting at which such ballot on removal is to be taken. The notice must be delivered to the Officer by registered mail. The Executive Committee, upon majority vote of the Committee, may suspend the officer pending the outcome of this special meeting. At such meetings the officer shall be given a full hearing.
Section 5. Charges against any officer or member may be preferred by any member in good standing. They shall be in writing, clearly stating the facts relied upon and accompanied by all affidavits or exhibits which are to be used in their support. Such charges shall be filed with the Adjutant-Treasurer, who will immediately notify the Commander. The Commander will call a meeting of the Executive Committee to hear the charges. The Adjutant-Treasurer will give at least fifteen (15) notice of the meeting to each member of the Executive Committee and to the accuser and to the accused, which notice shall be in writing and will include a true copy of the charges and of the supporting affidavits and exhibits.
Section 6. Any member suspended or expelled by the Executive Committee may appeal to the full membership of the Camp. Such appeal shall be made in writing to the Adjutant-Treasurer, who will notify the Commander. The Commander will call a special meeting of the Camp for the purpose of acting on the appeal. The Adjutant-Treasurer shall give at least (15) days notice in writing to all members of the Camp in good standing stating the date, time, place and reason for such special meeting. At the meeting of the full Camp, the Adjutant-Treasurer will read the original charges, the supporting affidavits, and will read or display the accompanying exhibits and will read the minutes of the special meeting of the Executive Committee at which the charges were heard and action taken. A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the members in good standing present and a two-thirds vote shall be required to reverse the action of the Executive Committee.
Section 7. Any member who has been suspended or expelled, and having exhausted the forgoing appeals procedures, has the right to appeal to the General Executive Council, Sons of Confederate Veterans, the decision of which shall be final. A member expelled by the Camp is ineligible for membership in any other Camp of the Confederation.
ARTICLE XI - PROHIBITIONS
Section 1. No discussion of political or religious subjects, nor any political action or endorsing of aspirants for political office, shall be permitted.
Section 2. No assessment shall be levied upon Camp members other than annual dues and initiation fees, except by resolution of the general membership of the Camp.
Section 3. Proxy voting shall not be permitted in the conduct of Camp elections or business.
ARTCLE XII - OFFICAL LADIES
Section 1. The Camp Commander may appoint only the following ladies to represent the Camp; Matron of Honor, Chaperon, Sponsor and three (3) Maids of Honor.
ARTICLE XIII - OFFICIAL OBSERVANCES
Section 1. The Camp shall observe the celebration of Confederate Memorial Day.
ARTICLE XIV – AMENDMENTS
Section 1. The constitutions, laws, edicts and resolutions of the International Organization of the Sons of Confederate Veterans and of the North Carolina Division of the Sons of Confederate Veterans, and all future revisions, amendments, additions or changes made thereto by the State Division or the International Organization are hereby made as fully a part of these by-laws as if set forth herein, and no part of these by-laws which conflict therewith be valid or effective.
Section 2. Any proposed amendment to these by-laws may be introduced by any member of the Camp at any regular meeting or at a special meeting called for that purpose. A vote may be taken upon the proposed amendment, provided a copy of the intended amendment has been sent to each Camp member in good standing by United States mail or electronic mail, at least ten (10) days previous to the meeting. A two-thirds vote of the members present, by ballot, will be necessary to approve the amendment.
Section 3. When these by-laws become effective, all previous by-laws of the Col. John Sloan Camp are hereby repealed. All previous resolutions and enactments which are inconsistent with the National or State rules or these by-laws are hereby repealed and void.
AS AMENDED THROUGH SEPTEMBER, 20, 2016